01
Confirm order scope
Product models, quantities, destination, OEM details and packing requirements are confirmed in writing.
Shipping, Payment & Export Order Coordination
Plan packing, freight, payment confirmation and export documents for mixed security, power and connectivity project orders before dispatch.
Mixed-category project shipments
Neutral, OEM or project-separated packing
Quotation-based payment confirmation
Export document review before dispatch
RFQ to shipment workflow
Security and ELV project orders move through commercial confirmation, packing review, document control and logistics handover. Each step depends on the confirmed BOM.
02
Review logistics risk
Battery products, fragile displays, long barrier parts, heavy cable rolls and mixed cartons are flagged before quotation.
03
Issue PI and payment terms
Payment method, deposit, balance timing, bank details and document release rules are handled by quotation and sales agreement.
04
Start production or allocation
Confirmed models move into production, OEM packing preparation or stock allocation according to the approved order scope.
05
Prepare project packing
Neutral, OEM or project-separated cartons are arranged with carton marks, pallet plan and packing-photo checkpoints.
06
Check export documents
Pro forma invoice, commercial invoice, packing list, B/L or AWB and requested destination documents are reviewed.
07
Coordinate handover
Courier pickup, air cargo, sea freight, forwarder collection or case-by-case DDP handover is matched to the order.
08
Support after delivery
Arrival issues are handled with delivery records, photos, video evidence, carton marks and order reference.
Built for project buyers, not retail checkout
The page should help your team confirm commercial, logistics and document details before an RFQ becomes a production order.
System integrators
Match delivery timing to installation stages, site zones and handover deadlines across CCTV, access control, UPS and network cabinets.
Distributors
Prepare neutral cartons, carton marks and receiving lists so local warehouses can separate models and reorder faster.
OEM and ODM buyers
Review private-label packaging, manuals, labels and carton marks before mass packing, especially for mixed model orders.
Project procurement teams
Coordinate PI, payment status, packing photos, freight options and shipment documents from one project contact.
Shipping methods we can review
The right route depends on product type, gross weight, carton volume, destination, battery restrictions, trade term and buyer schedule.
Express courier
- Best for
- Samples, small accessories and urgent evaluation units
- Confirm first
- Chargeable weight, delivery address, declared value and import tax responsibility
Air freight
- Best for
- Urgent project replenishment when carton volume is still manageable
- Confirm first
- Battery limits, airport routing, document timing and consignee clearance ability
Sea freight LCL or FCL
- Best for
- Bulk project orders, heavy equipment, cable volume and mixed-category consolidation
- Confirm first
- FOB port, carton count, pallet plan, container loading and destination documents
Forwarder pickup
- Best for
- Buyers with contracted freight agents or consolidated China-side purchasing
- Confirm first
- Pickup contact, warehouse address, booking number, loading window and handover photos
Product-specific logistics notes
Security and ELV orders often mix fragile displays, batteries, long barrier parts, power equipment and standard cartons. The freight plan must follow the actual BOM.
CCTV and NVR
Usually suitable for carton or pallet shipment. Confirm model mix, accessories, lens options and carton separation by site zone.
Smart lock and access control
Check door hardware sets, card or encoder accessories, manual language and spare parts so receiving teams can separate room or door batches.
UPS and batteries
Require battery-type review, carrier approval and document confirmation before air, sea or courier routing is selected.
Video wall
Heavy and fragile panels need stronger packing, handling marks, pallet or crate planning and destination unloading review.
Gate barrier and parking equipment
Long arms, cabinets and lane equipment may affect carton length, gross weight, pallet footprint and forwarding method.
Rack PDU and cabinets
Confirm rack size, plug type, input cable length, outlet mix and cabinet accessories before carton and pallet planning.
Cable and wire
Review roll length, reel or coil packing, gross weight, cable family and mixed-pallet separation for warehouse receiving.
Packing, consolidation and document control
The strongest export page answers how goods are protected, how cartons are identified and which documents the buyer should check before shipment.
Packing review
- Product-level protection by equipment type
- Neutral, OEM or project-separated inner packing
- Master cartons with unreadable project or model marks
- Pallet, corner protector, strapping or crate when needed
- Packing photos and carton list before handover when confirmed
Document review
- Pro forma invoice for quotation and order confirmation
- Commercial invoice and packing list for customs review
- Bill of lading or airway bill according to transport mode
- Certificate of origin or market documents when required
- Battery, MSDS or special logistics documents when applicable
- Product datasheets, manuals or packing references by model
Payment is confirmed by quotation and agreement
NexPro-Link does not run retail checkout. Payment terms, bank details, balance timing and document release rules must appear in the formal quotation, PI or sales agreement.
Never rely on website copy alone for payment instructions. Confirm the latest payment account and order reference with your project contact before arranging funds.
Customer relationship controls
For integrators and distributors, the value is not only freight. It is also clean coordination from BOM review through delivery evidence.
1
One contact keeps the BOM, payment status, packing requirement and document checklist aligned.
2
Packing and shipment risks are flagged before dispatch, not after goods reach the buyer warehouse.
3
Project-separated receiving lists help installers, distributors and contractors identify cartons faster.
4
Post-delivery issues should be reported with photos, videos, carton marks and delivery records.
Before you request freight
Send the details that change shipping cost and payment terms.
Include models, quantities, destination, preferred trade term, packing requirements, battery items, heavy or fragile equipment, forwarder details and required import documents.
Shipping and payment FAQ
Use these answers as RFQ preparation guidance. Final terms depend on confirmed product scope, destination and sales agreement.
Yes, mixed-category shipment can be reviewed for project orders. Packing must be separated by product type, carton volume, weight, battery restrictions and destination requirements before final freight confirmation.